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Repositories and CRIS WRN event article

Posted by gazjjohnson on 23 August, 2010

Nick Sheppard, Leeds Met University (aka MrNick on twitter) has written a good article in the most recent Ariadne about the Welsh Repository Network/JISC workshop back in May looking at the interaction between CRISes* and repository systems.  As I was unable to get to this event due to prior commitments, it was good to have a chance to catch up on the discussions.

I was interested to note that a CRIS (Current Research Information Systems) can go by many names – given that the UoL Research Office often refer to them as RIMS – Research Information Management Systems.  They’re not alone as many universities seem to have renamed them as RMAS or ERA and the like.  But at their heart they are systems that not only gather in research publication data (and much more), but actively link to other systems – chief among them from my perspective interlinking with a repository.

The question “Is an IR a subset of a CRIS?” posed by one speaker (Simon Kerridge, ARMA) is an interesting one.  Having seen a number of recent CRIS vendor demos, it is one that is clearly approached in different ways by different organisations.  Some very much see the IR as a satellite system, fed largely (but not entirely) by the CRIS.  For others it is more of a subsumed system – with a visible front end peeking out, but the rest of the body absorbed by the greater whole.  I must confess so long as the workflows for such issues as rights verification and data management are still handled by the elite repository administration team I don’t have an especial problem either way.  However, if a CRIS/Repository union means that a repo is just a reflection of the CRIS data set, locked down without the additional resources embodied and ingested by the IR over and above the REF related items; well then I’m a little more uneasy.

The talk from St Andrews’ Data architect Anna Clements (which came with some interesting but not readily comprehensible diagrams) brought up the CERIF standard.  Interesting that St Andrews has been pursuing links to their repository for far longer than many other institutions, which has demonstrated the advantages of working closely together with research support personnel (something I’ve benefited from here at Leicester in the past two years and can heartily concur).

Meanwhile William Nixon and Valerie McCutchean of Glasgow gave a very useful overview of the integration of the repository with a CRIS.  I was able to plot from my own experiences whereabouts we are in this process here at Leicester.  They raised a valuable point about author authorities – something that has long concerned me as an issue to which I don’t have a ready solution.  In some regards I’m hoping the CRIS implementation here will allow us to tackle and resolve this at that point – given that unique IDing of authors is something that is key for bibliometrics and REF returns alike.  I notice William doesn’t appear to have offered a solution though in his talk, which is perhaps a slight concern for me.  I wonder how difficult it is going to be to match an author of a non-REF item that routes into the repository from beyond the CRIS with the institutional verfiied author list.  And what about external additional authors?  I suspect this is going to be a major issue for me and my team to resiolve and one that I’d welcome external insight on.

Finally my old friend Jackie Knowles talked about the pitfalls of implementation – most of which I am, thankfully, already well aware.  I think we definiely need more of these warts and all case study examples though; as at the end of the day those of us working at the sharp end of repository/CRIS interlinking will need to know how to work around so many of them.

It sounds like this was an excellent day (and perhaps in serious need for near future repeating!) and a definite must read artilce for anyone about to establish, or already working towards, a CRIS/Repository interlink.

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